Part-time UK Office Manager

We are looking for a candidate with a can-do attitude, strong attention to detail, and excellent organisational skills. While experience in financial services is advantageous, it is not a prerequisite for this role. If you are willing to learn, have a passion for quality customer service and operational excellence, then a fulfilling role in our team awaits!

Your main responsibilities will include:

• Invoicing – preparing invoices and ensuring complete information as per solution and client specification. Sending of invoices and tracking receipt of payments. Escalation of unpaid items. Updating s/sheets & internal system. Monthly planned invoicing and ad-hoc mid-month invoicing requests.
• Statement reconciliation - (bank and credit card statements vs supplier invoices, receipts). Preparing for sign off by Director and maintaining records for Financial Control team.
• Payments – checking supplier invoices and accurate input into the banking system. Seek relevant approvals to ensure payment made on time.
  All above items require thorough checking and, in some instances, following up with various internal teams. Taking initiative and ‘thinking for themselves’ to go the extra mile to ask relevant questions to ensure completeness and accuracy of information, whilst mindful to adhere to internal processes and procedures, in line with client contracts and expectations. Thinking ahead to external reporting.
• Office Management – key ‘to-go’ contact for the team for all office requirements, liaising with building/facilities provider, booking meeting rooms and arranging ‘working lunches’, diary management, office supplies, arranging visitor access, booking travel. Arranging couriers for marketing and events. Coordinating onboarding new employees, putting arrangements in place for new joiners to the London office (passes, general information, IT equipment).
• Awareness of Health & Safety requirements essential - Part of annual H&S risk assessment and raising day to day issues with serviced office.
• Events Management – experience of arranging events/working with venues to support marketing colleagues is also beneficial.

This position is three days per week.

What do we have to offer?

• Working with a dynamic and growing client-facing team.
• A friendly, supportive and inclusive culture.
• Flexibility in terms of working hours and hybrid working locations.
• Opportunity to contribute your own ideas and new ways of working to improving operational procedures and the interactions with our clients.
• Recognition for your performance and impact on team success.
• The opportunity to provide industry-leading customer service.

What’s in it for you?

We offer you a challenging and rewarding role in a growing company, while being part of an inspirational global business with opportunities for personal and professional career development.

In addition to a competitive salary, we offer you excellent benefits, including:

• A yearly variable bonus
• Private medical and dental cover
• Group Life cover
• Critical Illness cover
• Participation in our excellent company pension scheme
• An open and informal work environment with inspiring, smart and enthusiastic colleagues
• Hybrid working, meaning working at the office in London, with the possibility to work partly from home (of course you’re welcome to work every day at the office).

Who are you?

An effective communicator (must be comfortable liaising with a number of different client teams and with senior management) with strong organization skills. Demonstrating an attention to detail, you are a self-starter who is flexible in your approach (willingness to pick up ad-hoc tasks required to support the team, but also happy to work on own). You enjoy working across multiple team and interacting with customers when required. And of course, you identify yourself with our core values.

In addition, the following aspects are important:

• You have more than 3 years of relevant work experience
• Knowledge of excel / administrative / accounts payable systems
• Being fluent in English with a right to work in the UK is a requirement.

Who are we?

Working at Ortec Finance means working somewhere else. It means working in a world where colleagues meet, gather knowledge and where likeminded peers are always willing to help each other. Where the organizational culture is friendly, flat and non-political.

Working at Ortec Finance also means working in a continuously innovating world where science, academics and mathematics dominate, since models are key in helping Ortec Finance’ clients with complex financial decisions. Because that’s what we love: giving our clients the best advice possible. Where the daily job is very in-depth, based on evidence and relevant for society. It means a job that matters. Where the learning curve is steep; we learn something new every single day. And we need to, because continuous innovation is key. Especially in a fin tech world. We don’t necessarily follow all conventions. Because yes, we are a bit rebellious too.

Ortec Finance is the leading provider of technology and solutions for risk and return management. It is our purpose to enable people to manage the complexity of investment decisions. We do this through delivering leading technologies and solutions for investment decision-making to financial institutions around the world. Our strength lies in an effective combination of advanced models, innovative technology and in-depth market knowledge.

More at www.ortecfinance.com.

Diversity & Inclusion

One of the core values of Ortec Finance is personal initiative and helping each other. Our D&I policy reflects exactly that: showing personal initiative to be who you want to be and being open to people with a different background or idea. We have respect for opinions of others and appreciate the differences that make us all unique individuals with our own strengths and challenges. You can find our full D&I Statement here.

More information or do you want to apply?

For more information regarding this position please contact recruitment@ortec-finance.com.

So, do you want to join Ortec Finance? Please use the application button. Be creative if you want.

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We hope to meet you soon!